A Guide to Printer and Copier Rentals for South African Businesses

As we all know office technology ages fast. Aside from having to juggle outdated technology, copiers and printers are a must have in every business; they require regular maintenance, toners to be replaced and low printing costs is essential.

Kyocera printers and copiers are one of the top choices for many South African companies. The Kyocera brand is well known for having a flexible range of printers, all of which are efficient and reliable. 

Which brings us back to why renting a printer could be one of the very best business decisions you make this year. If you are not yet renting a printer for your company’s printing needs, then this is just the persuasive guide that you need.

While the type of printer and the printer brand you choose are of utmost importance, finding the right company to hire from is just as important a consideration to make. When shopping around for a partner in printing, this is what you should keep in mind:

Reliable Maintenance and Service

When renting a printer or copier, reliable maintenance and service should always be part of the package. Here's what to look for:

• Certified Technicians – Make sure that your rental company employs experienced and even certified technicians. This guarantees they have the expertise and knowledge to maintain your equipment properly.
• Prompt Repairs - Unexpected equipment breakdowns can disrupt your workflow so choose a provider with a proven track record of prompt repairs to minimise downtime (you can find out more about their reliability by reading reviews).
• Readily Available Toner Replacements - Running out of toner can be a major inconvenience so choose a service provider that ensures a steady supply of toner cartridges for your equipment

Security Features

All businesses have confidential data that they should be managing securely. Since your printer can access certain information that could compromise your data security, you should look for a printer company that works with printers with reliable security features, such as:

• Secure Printing - Features like user authentication and PIN code printing help prevent unauthorised access to sensitive documents.
• Data Encryption - Modern printers and copiers often incorporate data encryption capabilities to safeguard sensitive information stored on the device.
• Network Security - The printer company should offer guidance on configuring your equipment for optimal network security within your office environment.

Responsive and Knowledgeable Customer Service

A reliable printer company should provide excellent customer service to address your questions and concerns. Here's what to consider:

• Printer Expertise – Only work with a printer company with staff knowledgeable about the equipment they hire out. They should be able to answer your questions about specific models, and functionalities, and troubleshoot common printer and copier issues.
• Responsiveness - Timely communication is so important so work with a printer company known for prompt responses and who will provide efficient resolution for any issues you might encounter (again, you can find such a company by reading reviews).
• Proactive Support - The best printer rental services go beyond just reactive support. Look for a provider who offers proactive maintenance advice and who can help you optimise your equipment usage.

Why Choose Kyocera Printers and Copiers for Your Rental Needs?

There are so many excellent printer brands out there, but we stake our reputation on Kyocera when it comes to rentals, for a number of reasons.

To start with, Kyocera is excellent when it comes to cost savings. These printers are affordable to hire, with little to no upfront costs, predictable monthly payments where your service plan is included. 

But as you know, the costs are not the only important consideration when it comes to copiers. When you hire a Kyocera printer, you can look forward to reliability and efficiency, which in turn means you will save money while also enjoying maximum productivity.

Kyocera printers are also quite well-known for their eco-friendly qualities. This doesn’t just mean that your hired printer will not harm the environment; the printer will also be energy efficient, which again saves you money.

The Types of Kyocera Printers Available for Rental in South Africa

When it comes to renting printers and copiers in South Africa, Kyocera offers a wide range of options that will easily meet the specific needs of your business, including:

Kyocera Laser Printers

Kyocera laser printers are renowned for their high-volume printing, making them ideal for businesses with frequent printing needs. Kyocera laser printers can handle large print jobs efficiently, keeping your workflow running smoothly.

Kyocera printers are also built to last and these particular printers have very low running costs, which makes them a smart choice for budget-conscious businesses. (Click here to view the Kyocera laser printer range)

Kyocera Multifunction Printers (MFPs)

Kyocera MFPs are fantastic because they combine the functionality of a printer, copier, scanner, and sometimes even a fax machine, which makes them ideal for space and cost saving. These printers will let you print, copy, scan, and fax documents from a single device, saving you time and streamlining your workflow.

Kyocera MFPs are also known for their intuitive interfaces and user-friendly features, making them easy to integrate into any office environment. Many Kyocera MFPs also have advanced features like automatic document feeders, duplex printing, and mobile printing capabilities, which further increase their efficiency and flexibility. (Click here to view the Kyocera MFP range)

Kyocera Colour Printers

For businesses that require high-quality colour printing, Kyocera also offers a fantastic selection of colour laser printers that has the same robustness and reliability that Kyocera is know for. (Click here to view the Kyocera Colour MFP range)

Looking for a printer company to hire a printer from? The MFP Group is a proud Kyocera Copier and Printer supplier in Johannesburg, Pretoria, Cape Town, East London, Port Elizabeth, Bloemfontein and Durban. Contact us today for more information.